Meeting Minutes - Dec. 3, 2003

HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES

Tuesday, December 3, 2003

Location: West Ed, 730 Harrison Street, Fifth Floor, California Room

San Francisco, CA 94107

Present: Peter Hartman, President

Neil Rains, Secretary

Len Almalech, Member at Large

Michael Alfaro, Property Manager

Robin A. Romo, Assistant Property Manager

I. CALL MEETING TO ORDER

With there being a quorum present, the Board of Directors meeting commenced at 6:15pm.

II. HOMEOWNERS’ CONCERNS

�� A homeowner raised concerns about late charges he accrued for November 2003 due to the

CPA’s change of address. The CPA’s address changed in October but many homeowners

were still sending payments to the old address. Due to the confusion, a motion was made,

seconded, and carried to approve the waiving of all late fees for November 2003 stemming

from the address change.

�� A homeowner raised concerns about the smell emanating from the compactor in the

garage. She complained that the smell was noticeable during the day but more prevalent at

night. Management explained that they were aware of the problem and were actively

taking steps to correct the issue. Corrective measures include: joining a Green Waste

program, compactor cleaning, and deep cleaning and sealing floor with epoxy.

�� A homeowner reported seeing a large political banner hanging on the balcony of a unit.

He wanted to know why this was allowed and asked whether the homeowner could be

fined. Management explained that the homeowner was written a letter of violation and

that he was subject to fining if he did not comply.

�� A homeowner asked if a letter addressing homeowners’ issues was going to be distributed

as promised. The Board of Directors explained that the letter was almost complete and

would be mailed out before Sunday of that week.

III. VIOLATION HEARINGS/LETTERS

�� There are no violation hearings at this time.

�� The Board of Directors reviewed all violation letters.

IV. BUSINESS MEETING

A. MEETING MINUTES

A motion was made, seconded, and carried to approve the December 2, 2003, Board of

Directors’ Meeting minutes.

B. FINANCIAL REVIEW

1. The Board of Directors reviewed the Delinquency Report. A motion was made,

seconded, and carried to approve the waiving of all balances less than $2.50.

2. Management reviewed the Income and Expense Analysis report

C. COMMITTEE REPORTS

1. Governing Document Revision Committee

�� A report was submitted by a representative of the GDRC.

2. Garage Purchase Committee

�� No report submitted at this time.

3. Architectural Review Committee

�� A representative of the ARC indicated that they had an appointment with an interior

designer on Tuesday, December 10, 2003. The interior designer will help improve the

look of the common areas and will charge the Association at an hourly rate.

4. Technology Committee

�� A representative from the Technology Committee informed that Board that he was

stepping down due to personal obligations. At this time, the website has been turned

over to another member, Rick Rees.

D. MANAGEMENT REPORT

1. The Board of Directors reviewed the updated Action Matrix.

2. The Board of Directors reviewed the fire inspection report to the building. Management

explained that all items pertaining to the Master Owners’ Association has been sent over

to Tom McKeithen from Garlock & Company for review. Management further informed

that Board that a follow-up letter had been sent to the Fire Inspector addressing several

of the items listed on the inspection report.

3. The Board of Directors reviewed all correspondence. There were no contracts to review

at this time.

E. UNFINISHED BUSINESS

�� Discussion of Policy for Persons with Disabilities- The Board of Directors tabled this

issue for discussion in an Executive Session.

F. NEW BUSINESS

1. Management informed the Board of Directors that the holiday party planning was

underway. The party is to be held on Tuesday, December 16, 2003, in the Museum Parc

lobby at 7:00pm.

V. SCHEDULE NEXT MEETING

The next Board of Directors meeting has been scheduled for Tuesday, January 27, 2004, at 6:00pm.

VI. ADJOURNMENT

The meeting was adjourned at 7:52pm.

General Manager, Michael Alfaro, respectfully submits these meeting minutes.

AGREED & APPROVED

By: __________________________________________ Date: ____________________________

Board Secretary- Neil Rains

Museum Parc Homeowners’ Association