Meeting Minutes - Sept. 30, 2003

Date/Time: Tuesday, September 30, 2003 @ 6:00 p.m.

Location: 730 Harrison Street – Fifth Floor Conference Room

San Francisco, California

Attendees: Peter Hartman, President

Jim Bourgart, Vice President

Neil Rains, Secretary

Ellen Kiyomizu, Treasurer

Len Almalech, Member at Large

Michael Alfaro, Property Manager

Robin A. Romo, Asst. Property Manager

I. HOMEOWNER ISSUES & VIOLATION HEARINGS:

The following homeowner violation hearing was discussed at the Board meeting:

a. The owner of Unit 320 was issued a notice of violation and a fine of $150 for construction in her unit without a signed “Construction and Modification Agreement.” The unit owner was not in attendance of the meeting but sent a letter for the Board’s consideration. After confirming with Management that the appropriate papers were now signed and on file with the homeowners’ association, a motion was made, seconded, and carried to approve waiving the fine. The Board instructed Management to inform the owner in writing of the Board’s decision.

II. APPROVAL OF MINUTES:

7.30.2a A motion was made, seconded, and carried to approve the August meeting minutes.

III. FINANCIAL REVIEW ITEMS:

7.30.3a Management reported to the Board that at the time of the meeting, the complete financial reports were not yet available. Management reviewed the delinquent balances with the Board. Management was unable to review the financial income and expense reports with the Board. The Board instructed Management to leave copies of the financial report at the Security Desk for each Board member once it was complete.

IV. MANAGEMENT REPORT:

7.30.4a Management reported on the following matters:

a. Action Matrix - The Board of Directors reviewed various items on management’s building maintenance report. The report itemizes the completed maintenance items in the building. An updated matrix for pending maintenance items was not available. The Board instructed Management to e-mail the most recent matrix to each Board member the following day.

V. COMMITTEE REPORTS:

7.30.5a Governing Document Revision Committee (GDRC) – The representative of the GDRC explained that the committee finished revising Section 8 of the CC&Rs. Currently, they are working on the pet policy section. She further explained that the committee is weighing the option of allowing homeowners an opportunity to vote on the pet policy (current policy or a revised version) in a ballot separate from the other proposed changes to the CC&Rs. The Board discussed ways to word the pet ballot but agreed to table the discussion until the GDRC committee had a chance to reconvene on the issue and provide recommendations to the Board. To be discussed at the next board meeting.

7.30.5b Architectural Review Committee (ARC) – A representative from the ARC informed the Board that they were currently in talks with an interior designer whom they would recommend to the Board at the next Board of Directors meeting.

7.30.5c Garage Purchase Committee (GPC) – Management provided The Board with a revised financial model developed by the committee for a proposed purchase structure of the garage. A motion was made, seconded, and carried to approve a purchase price of $6,000,000 for the garage. A motion was made, seconded, and carried to approve the submitting of a letter of interest to Garlock and Company to purchase the garage for $6,000,000 with a 60-day window in which to begin negotiating.

7.30.5d Technology Committee – Two members of the Technology Committee reviewed the meeting minutes from their meeting on September 16, 2003. They made several suggestions on items to include in the website. The team also brought up several items for the Board’s consideration; e.g., finding a new website server, monthly maintenance and costs, and password security.

V. OLD BUSINESS ITEMS:

7.30.5a Pet Policy – The Board reviewed the legal opinion letter and request for accommodation form from the Association’s attorney, Berding & Weil. A motion was made, seconded, and carried to approve the new policy and form.

VI. NEW BUSINESS

7.30.6a None

VIII. ADJOURNMENT

The meeting adjourned at 7:45 p.m. The next regular Board meeting is scheduled for Tuesday, October 28, 2003 @ 6:00 p.m. at 730 Harrison Street- Fifth Floor conference room. Michael Alfaro, Museum Parc General Manager, respectfully submits these meeting minutes.

AGREED AND APPROVED

By: _________________________________________ Date:______________________________

Board Secretary - Neil Rains

Museum Parc Residential Owners Association