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Meeting Minutes - May 30, 2001

MUSEUM PARC RESIDENTIAL ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES

Date/Time: Wednesday, May 30, 2001 @ 6:00 p.m.
Location: 730 Harrison Street – Fifth Floor Conference Room
San Francisco, California

Attendees: Peter Hartman, President
Jim Bourgart, Vice President
Neil Rains, Secretary

Len Almalech, Member at Large

Rick Rees, Resident
Michael Alfaro, Property Manager
Guest: Nancy Bowers, RCN


I. HOMEOWNER CONCERNS:


5.30.1a Heat Protective Window Treatments-The resident of unit #914 asked the board and management for direction on methods of controlling heat transmittance into his unit from direct sun exposure. Management explained that they had researched the matter and had obtained information on the following three alternatives.

  1. UV Protective Shades
  2. Wood Shutters
  3. Wood Blinds
Management provided the homeowners with brochures on the various alternatives.

II. APPROVAL OF MINUTES:

5.30.2a A motion was made and carried to approve the April minutes.

III. FINANCIAL REVIEW ITEMS:


5.30.3a Management provided the board with copies of the monthly financial reports prior to the meeting. After reviewing the reports the board asked management to address the following financial items:
a. Delinquencies-Management reported a delinquent assessment balance of $6,614.52. Management explained that unit #1503 has a delinquent assessment balance of $3,605.36. Management further explained that a lien has been recorded in the amount of the delinquent balance and that the collection agency has prepared the neccessary documents to lien sale the unit. A motion was made and carried to defer the lien sale for a period of three months or until the homeowner could be contacted.
b. Utility Expenses-Management reported that the association is currently under budget on electrical expenses for the month and the year to date. Management reported a negative variance of $3,749 in natural gas expenses for the month and a $16,981 negative variance for the year.

Management explained that the net income for the month of April is $4,584 and the net income for the year to date is $7, 298.

IV. MANAGEMENT REPORT:

5.30.4a Management reported on the following matters:
§ Action Matrix-Management provided the directors with a copy of the Action Matrix. Management summarized the various maintenance related activities of the association for the month May.




V. OLD BUSINESS ITEMS:

5.30.5a Construction Defect Repairs-Management reported that Urban Waterproofing has completed waterproofing the exterior courtyard walls and planter boxes. The balance of Urban’s work will focus on waterproofing the street side exterior walls. Management further explained that Urban tentatively scheduled the exterior windows to be washed in mid-June provided that the exterior waterproofing is completed.

5.30.5b Interior Common Area Remodeling-Management reported that the interior design contract with Stavi Architects has been signed and the initial retainer has been issued. Representatives of Stavi Architects have committed to completing the initial design presentation within 30 days of receiving the retainer.

5.30.5c Landscape Improvements-Nail Rains reported that the he had contacted three landscape designers for the purpose of soliciting landscape design proposals for the courtyard. Neil further explained that a recommendation will be forthcoming upon receiving all of the design proposals. The board asked Neil to establish a general timeline for completing the courtyard landscape project. The following project scheduled was discussed:

  1. Design Contract Submittal & Review 1 week
  2. Design Contract Negotiations 2 weeks
  3. Design Contract Execution 1 week
  4. Initial Design Schematics 1 weeks
  5. Final Design Documents 1 week
  6. Landscape Installation 2 weeks
Total Time Allotment: 8 weeks


VI. NEW BUSINESS ITEMS

5.30.6a High-Speed Internet Service-RCN was asked to conduct an informational presentation to the board of directors regarding the various individual and bundled services that they provide. Nancy Bowers, the RCN sales representative explained that although RCN is primarily a high-speed internet provider, they also provide services such as cable television, movie on demand, e-mail and local & long-distance phone service. Nancy provided the directors with a fee schedule for the various services. Nancy further explained that RCN could provide service to the building by September.

The directors asked Nancy to provide the association with a service contract for their review . The directors further agreed to review the contract and discuss it at the next board meeting.

5.30.6b Laundry Services-The directors asked management to request an audit of the income received from Coinmach. Peter Hartman, also requested that management investigate the possibility of replacing the existing oversized protective pans located under the washers with appropriately sized pans.


VII. ADJOURNMENT

The meeting adjourned at 7:45 p.m. The next regular Board meeting is scheduled for Wednesday, June 27, 2001 @ 6:00 p.m. at 730 Harrison Street-fifth floor conference room. Michael Alfaro, Museum Parc general manager respectfully submits these meeting minutes.

AGREED AND APPROVED


By: _________________________________________ Date:______________________________
Board Secretary-Neil Rains
Museum Parc Residential Owners Association