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Meeting Minutes - May 20, 2002

MUSEUM PARC RESIDENTIAL ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES

Date/Time: Monday, May 20, 2002 @ 6:00 p.m.
Location: 730 Harrison Street – Fifth Floor Conference Room
San Francisco, California

Attendees: Peter Hartman, President
Jim Bourgart, Vice President
Neil Rains, Secretary

Ellen Kiyomizu, Treasurer

Michael Alfaro, Property Manager

I. APPROVAL OF MINUTES:

5.20.1a A motion was made and carried to approve the April minutes.

II. HOMEOWNER ISSUES:

5.20.2a The following homeowner issue was raised at the Board meeting:

  1. Resident Rick Reese asked the Board for permission to post an informational notice of the discussion group and e-mail address. A motion was made and carried to post a notice in the bulletin board.

III. FINANCIAL REVIEW ITEMS:

5.20.3a Management provided the Board with copies of the monthly assessment delinquency reports prior to the meeting. Management explained that $7,576.98 of the $8,501.87 in delinquent assessments are comprised of four (4) accounts that are 90-days past due. Management further explained that the owners who are 90-days in arrears have been sent to a collection agency. Management also provided the Board with the collection agencies account status summary.

IV. MANAGEMENT REPORT:

5.20.4a Management reported on the following matters:
§ Action Matrix - The Directors reviewed various items on managements report.

V. OLD BUSINESS ITEMS:

5.20.5a Common Area Remodel - Management submitted a Remodeling Summary Matrix to the Board. Management provided the Board with the following progress summary:
  1. Hall Paint-Complete.
  2. Elevator Lobby Vestibules-Complete.
  3. Furniture-Complete.
  4. Light Fixtures-Complete.
  5. Carpeting-Complete on floors 1-10 & 14 & 15.
The ARC met independently of the Board for the purpose of reviewing the need for making modifications to the interior design plan. Several areas of the remodeling design were reviewed and discussed. A list of the design recommendations for modification was submitted by the ARC for the Boards final review and approval. The ARC’s list is submitted as attached exhibit (A). The Directors reviewed several individual remodeling items and agreed to all but two of the recommendations. A motion was made and carried to adopt the recommendations and to pursue the following with the two pending items/recommendations:
  1. Armoire-The Board decided not to make a ruling on installing an armoire in the lobby across from the guards station until they had an opportunity to review a color photo of the armoire and look at the area that it will be placed in to review the size and appropriateness of the furniture piece. Each Board member agreed to vote by phone or e-mail on their decision. Management agreed to leave specifications for the armoire at the guards’ station for the Board members review.
  2. Elevator Lobby Carpet- The Board decided not to make a ruling on replacing the lobby carpet in front of the elevators until they had an opportunity to physically inspect the area in question and visualize one of several color combination options. Each Board member agreed to vote by phone or e-mail on their decision. Management agreed to leave specifications for each of the carpet options at the guard station for Board members to review.

5.20.5b HOA Web-site - Management reported that the web-site is up and ready for review. The Board members provided management with additional feedback to enhance the web-site.

5.20.5c Governing Document Revision Committee - The Directors discussed the need to assemble a committee to review and facilitate the revision and modernization of the HOA and Master governing documents. A motion was made and carried to assemble such a committee and to appoint Clifford Kane and the Chairman of the committee. Additional committee members will be named at a later date.

VI. New Business

5.20.5a Management reported on the following two garage issues:
  1. Loading Dock - Management reported that the garage owner was in negotiations to lease part of the loading dock to a retail tenant. A motion was made and carried to instruct management to have the HOA attorney draft a letter to the garage owner with an interpretation of the HOA’s rights associated with the unobstructed use of the loading dock and to cease and desist all leasing activity.
  2. Licensing Agreements - Management reported that one resident purchased a licensing agreement and others are having there attorney’s researching the language of the licensing agreement. Several Board members expressed a desire to help educate the general membership on how to navigate through the purchase of a licensing agreement. A motion was made and carried to have the HOA attorney review the governing documents and provide the Directors with a legal opinion as to whether or not disseminating information on the garage licensing agreement would expose the association to possible liability from the garage owner and buyers of the licensing agreement. At the meeting management provided the Directors copies of the legal opinion provided by Berding & Weil which recommended that the association not disseminate information regarding the garage licensing agreements. A motion was made and carried not to disseminate information to members regarding the licensing agreement.

5.20.5b Construction Modification Agreement - Management provided the Board with the most recent draft of the construction modification agreement. The Board asked to defer discussion of the agreement until the next Board meeting.

2.25.5c Preventative Maintenance Program - Management provided the Board with the most recent draft of the preventative maintenance program. The Board asked to defer discussion of the program until the next Board meeting.

VIII. ADJOURNMENT

The meeting adjourned at 8:15 p.m. The next regular Board meeting is scheduled for June 25, 2002 @ 6:00 p.m. at 730 Harrison Street-fifth floor conference room. Michael Alfaro, Museum Parc general manager respectfully submits these meeting minutes.

AGREED AND APPROVED

By: _________________________________________ Date:______________________________
Board Secretary - Neil Rains
Museum Parc Residential Owners Association